Disclaimer Examples › Email Disclaimer Examples

Email Disclaimer Examples

Protect your business and comply with regulations using these ready-to-use email disclaimer templates. Copy any example and paste directly into your email signature — no editing required beyond replacing the placeholders.

Confidentiality Disclaimer

Protect sensitive information in internal and client-facing emails.

View all 6+ confidentiality disclaimer examples→

Standard Confidentiality Notice

This email and any attachments are confidential and intended solely for the use of and the named addressee(s). If you have received this email in error, please notify the sender immediately and delete this message.

Best for: internal business emails

Extended Confidentiality with Legal Warning

The information contained in this email message is intended only for the personal and confidential use of the recipient(s) named above. expressly prohibits any review, copying, retransmission, dissemination, or other use of, or taking of any action in reliance upon, the information in this message by persons or entities other than the intended recipient. If you have received this communication in error, please notify us immediately by email and delete the original message.

Best for: legal and financial firms

Simple One-Liner

CONFIDENTIAL: This email is for only. If received in error, please delete and notify at .

Best for: quick informal use

Legal Disclaimer

Limit liability and clarify the scope of professional advice.

View all 5+ legal disclaimer examples→

Professional Legal Notice

This email is for informational purposes only and does not constitute legal advice. is not responsible for any actions taken based on this communication. Please consult a qualified attorney before taking any legal action.

Best for: law-adjacent services and consultants

No Attorney-Client Relationship

Nothing in this email creates or is intended to create an attorney-client relationship. The information provided is general in nature and may not apply to your specific circumstances. recommends you seek independent legal advice before taking action on any matter covered in this email.

Best for: legal information services

HIPAA Disclaimer

Required for healthcare emails containing protected health information.

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Standard HIPAA Email Disclaimer

This message may contain protected health information (PHI) that is privileged and confidential. It is intended solely for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or taking of any action in reliance on the contents of this message is strictly prohibited. If you have received this communication in error, please notify immediately and destroy all copies of this message.

Best for: all healthcare provider emails

Telehealth HIPAA Notice

is committed to protecting your privacy. This email may contain confidential health information protected under HIPAA. Unauthorized use or disclosure of this information is prohibited. If you are not the intended recipient, please contact us at and permanently delete this message.

Best for: telehealth and virtual care platforms

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Marketing Disclaimer

CAN-SPAM and GDPR compliance for newsletters and promotional emails.

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CAN-SPAM Unsubscribe Notice

You are receiving this email because you opted in at . To unsubscribe from future emails, click here: . , , .

Best for: newsletters and marketing campaigns (legally required under CAN-SPAM)

GDPR Marketing Consent

You are receiving this email because you gave your consent to receive marketing communications from . To withdraw your consent and unsubscribe, click . is registered at . For our privacy policy, visit /privacy.

Best for: EU-based marketing emails (GDPR compliant)

General Disclaimer

A catch-all disclaimer suitable for most business emails.

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General Business Disclaimer

The views expressed in this email are those of the individual sender and do not necessarily reflect the views of . This email and any attachments may contain privileged or confidential information. If you are not the intended recipient, please notify the sender and delete this email immediately.

Best for: general business correspondence

Opinions Disclaimer

The opinions expressed in this email are solely those of the author and do not represent the official position of . This message is intended for the named recipient only. If you have received this in error, please inform the sender and delete this message.

Best for: companies where employees frequently share opinions

Frequently Asked Questions

What is an email disclaimer?+

An email disclaimer is a legal notice added to the bottom of emails that limits liability, protects confidential information, and complies with regulations like HIPAA or GDPR. Most business emails benefit from at least a basic confidentiality disclaimer.

Is an email disclaimer legally required?+

Email disclaimers are not universally legally required, but they are strongly recommended for healthcare (HIPAA), financial services, and EU-based companies. They help establish legal protections even when not mandated by law.

How long should an email disclaimer be?+

Most effective email disclaimers are 50–150 words. Shorter disclaimers (1–2 sentences) work for casual business use. Longer disclaimers are appropriate for regulated industries like healthcare or finance.

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